Overview
Requests for public records are fulfilled under the guidelines of the
Illinois Freedom of Information Act (5 ILCS 140). The Freedom of Information Act Officer's are located in the Office of City Hall, 1016 Maine St., Windsor, IL 61957.
How to Request a Record
All requests must be submitted in writing to the attention of the Freedom of Information Act Officer. Applicants may use the City of Windsor's suggested FOIA Request Form or may submit their own written request for records. Applicants choosing not to use the provided form must provide their full name, current address, phone number, a detailed account of the documents they are requesting and whether or not they are requesting the documents for commercial use.
Written requests may be submitted in person at the City Hall, mailed to the attention of the approriate Freedom of Information Act Officer, emailed to chiefofpolice@windsorillinois.net or faxed to (217)459-2259.
Requestors will be contacted within the time allotted by law with a response to their request; at that time the requestor will be told of any fees associated with their request.
Certified Documents
For an additional charge documents may be certified. Certified documents have a signed and sealed letter from the City Clerk stating that the attached documents are true and correct copies of the original documents on file with the City of Windsor
The Clerk’s Office advises those needing public records for legal proceedings to have their documents certified.
Fee Schedule for Duplication of Public Records
FOIA REQUEST COSTS:
Certification of Documents--- $1.00/certification
Black & White Copies
Size: 8 1/2 x 11 and/or Legal ----First 50 Pages------ No Charge
Each Additional Page----- $.15/page
Size: 11 x 17----- $.15/page
Size: Drafting--- $2.00/page
Color Copies------ $.20/page
Digital Copies on CD----- $1.00
Accident Reports $5.00
Photographs
Digital Copies on Photo CD--- $1.00
Prints--- At Cost for Reproduction
Digital Storage Devices--- At Cost for Purchase
Please note that the requestor will be notified if any records they have requested need to be sent out for reproduction/printing. The requestor will be charged at cost for said reproductions/printing jobs.
What to do if your FOIA request is denied:
If the City denies your FOIA request, it will be in writing and will reference a specific legal reason under FOIA to justify non-disclosure. The denial will also inform the requestor of their right to seek review of the issue by the Public Access Counselor (PAC) in the Attorney General’s office and provide the PAC’s contact information. You can either file a Request for Review with the Attorney General’s PAC or file a lawsuit in court. A Request for Review must be in writing, must be signed by the requestor and must include a copy of the FOIA request for access to records and any responses from the public body. It must be submitted within 60 calendar days of the City's final response (or date upon which the response was due).
How to contact the Public Access Counselor in the Attorney General’s office.
Email your Request for Review to: publicaccess@atg.state.il.us
Mail your letter to:
Public Access Bureau
500 S. 2nd Street
Springfield, IL 62706
FOIA OFFICER FOR CITY BUSINESS: LINDA VORIS-CITY CLERK
Description of office: Municipality - Government
Purpose: Provide governmental services to its citizens and visitors
Budget: $973,300 approx.
Employees: 41
FOIA OFFICER FOR THE WINDSOR POLICE DEPARTMENT: SEAN MCQUEEN-CHIEF OF POLICE
Description of office: Municipal police service
Purpose: Provide law enforcement services to citizens and visitors
Budget: $121,500 approx.
Employees: 9
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